Adjourned Annual & Special Meeting Successful

On July 17, 2017 NEAP held a joint adjourned annual meeting and a special meeting. Twelve members across New England attended. The adjourned annual meeting led to the ratification of the nominating committee nominees for the 2017-19 office as they were the only individuals nominated.

At the special meeting, the first for incoming President Kendra O’Toole, the bylaws were amended to change quorum for association meetings to be a majority of the members who register to attend the meeting. The revised governing documents have been posted to the Governing Documents page.

2017-19 Nominees for the Board of Directors

The Nominating Committee consists of Daniel Fitzpatrick, PRP, Peter Senopoulos, RP, and Rosemary Seghatoleslami, PRP, Chairman.

The following are nominated for offices for the 2017-19 term:

Kendra O'TooleNominee for President
Kendra O’Toole, Esq. (Massachusetts)

Kendra is a licensed attorney in Massachusetts focusing on estate planning and elder law. She graduated from New England School of Law and passed the bar that year. She later graduated from Western New England University School of Law with an LL.M. in Estate Planning and Elder Law. Kendra is a partner with Mattson, O’Toole & Reed, LLC based in Braintree, MA. She has served in numerous roles in the George Demeter Unit including as a committee chair, vice-president, and currently president. She has been vice-president of NEAP since 2013.

Carl Pease, RPNominee for Vice-President
Carl Pease, PRP (Maine)

Carl serves as NEAP’s parliamentarian since 2015. He has extensive experience with political party conventions and methods of voting & elections. His interest in parliamentary procedure began when he was a student at the University of Maine, Orono in the mid-1970’s. He has a Masters in Public Administration and has served as a small Town Manager. He has been the Parliamentarian of the Maine Democratic State Committee, the Maine Democratic State Convention and has been hired as a Moderator for Town Meetings and Regional School Unit Budget Meetings.

Nominee for Secretary
Rosemary Seghatoleslami, PRP (New Jersey)

Rosemary, a lifelong resident of New Jersey, became a member of NAP in 2006, joining the Richard S. Kain Unit of the New Jersey State Association of Parliamentarians (NJSAP), where she served as treasurer and president. She also served as treasurer of NJSAP and president 2011 – 2015. She presently serves as NAP District One Director. With family in the Greater Boston area, Rosemary has been an affiliate member of NEAP since inception and is one of the initial charter members.. She achieved PRP status in 2015. Rosemary has judged parliamentary contests for Skills/NJ and Skills/PA, for FBLA-PBL, HOSA, and FFA. She and her husband Saied live in Cranbury, New Jersey.


Nominee for Treasurer

Dr. Bethaney Brenner, RP (Connecticut)

Bethaney is a dentist serving patients in the northwestern corridor of Connecticut just a short drive outside of Hartford. She is an active member of prestigious professional dental organizations and has served in numerous leadership capacities and is a past president of a local Chamber of Commerce. She is an honorary member of the Pierre Fauchard Academy and the International College of Dentistry. She has participated in the Mission of Mercy and has sat in leadership positions with State of Connecticut Department of Social Services to help those who are underserved.

Building for the Future

Join us as we Build for the Future at our annual educational conference and annual meeting in Mystic, CT on Saturday, May 13, 2017. This year we’ll focus on:

Marie WilsonAgenda Tricks and Traps
E. Marie Wilson, PRP, CPP-T

Are you stuck in the same old Robert’s agenda—doing the same old things the same old way at every meeting? Look at new ways to use those same old agenda items and add new agenda items to your repertoire. This session will explore different ways to use an agenda to accomplish your goals for the meeting and follow-up. Bring your own best tips to add to the discussion.

Carl Pease, RPHow to Sabotage a Meeting (and Avoiding It)
Carl Pease, PRP

There are numerous ways to make meetings long, unproductive, and frustrating. We’ll focus ways to steer clear of the meeting sabotage and how to counter such techniques. 

Passing the Torch to Millennials and Gen Z
Evan A. Lemoine, PRP

The dynamics of leadership within organizations as millennials and soon-to-be Gen Z are presumed to take over will result in numerous changes. Gain insight into some of the latest trends to determine how your organization can be made relevant to millennials and Gen Z. 

Rosemary Seghatoleslami, PRPYou Be The Judge (or the Student)
Rosemary Seghatoleslami, PRP

This workshop is a hands-on introduction to Parliamentary Procedure competitions for (mainly High School) students for such organizations as SkillsUSA, FBLA-PBL, HOSA and FFA. After a description of the process, the attendees will work in groups, where some groups will be students, others judges, and others proctors, timekeepers, etc. The purpose of the workshop is to familiarize members who have never experienced these competitions with how they work and to encourage members to volunteer as judges.

Registration

Our conference is intended to be a supplement to a fun-filled weekend. Arrive Friday and stay Saturday night and enjoy the Olde Mistick Village, Mystic Seaport – The Museum of America and the Sea, and Mystic Aquarium. We are a short drive away from Foxwoods Resort & Casino and Mohegan Sun Resort & Casino.

Registration is $125.00 until April 13th (then it’s $150.00 until April 30) and includes Saturday breakfast and lunch, and all meeting and workshop materials. No pets are allowed.

Eventbrite - Building for the Future with NEAP
Accommodations

To make a reservation at the Hilton ($169/night + tax), you may call 800-774-1500 and mention code NEAP or make your reservation online. If you’d prefer two beds in your room, please make your reservation by phone. No pets are allowed.

Tentative Agenda

8:00am – 8:30am – Registration and Breakfast
8:30am – 8:50am – Opening Ceremonies
8:50am – 9:50am – Workshop
9:50am – 10:00am – Break
10:00am – 11:00am – Workshop
11:00am – 11:10am – Break
11:10am – 12:15pm – Annual Meeting
12:15pm – 12:50pm- Lunch
12:50pm – 1:50pm – Workshop
1:50pm – 1:55pm – Break
1:55pm – 2:55pm – Workshop
2:55pm – 3:00pm – Closing

Additional updates will be posted to this page as we get closer to the conference!

Elections & Voting Educational Conference

Join us for our ELECTIONS & VOTING educational conference and annual meeting in Middleborough, MA. The George Demeter Unit is sponsoring the conference. As parliamentarians, we will focus on a variety of election and voting issues, including:

  • Proxy & Absentee Voting
  • Counting Ballots and Alternative Methods of Voting
  • Preventing Nonprofit Voter Fraud and Electronic Voting Safeguards
  • Understanding Caucus Voting and History of the Current Voting Process in Presidential Elections
  • …and more!

About the Event

Date: Saturday, May 14, 2016
Time: 8:30am – 3:30pm
CEU: 4.5 hours
Cost: $75 members / $90 non-members [Regular Rate] – 50% discount for full-time students
Venue: Holiday Inn Express & Suites Middleboro Raynham – 43 Harding Street, Middleborough, MA
Accomodations: $149/night for Friday/Saturday (based on availability)

The hotel is just thirty minutes away from historic Plymouth, Massachusetts. Come early and check out Plymouth Rock, the Mayflower, Pilgrim Hall, and much more.

Our Faculty

Michael MalamutMichael E. Malamut, Esq., PRP, CPP-T (Massachusetts)
Michael was NEAP parliamentarian (2013-15) and currently serves as Bylaws Committee Chairman. He is a Massachusetts-based attorney with extensive experience with non-profit governance, affordable housing and community development. He has been active in the nonprofit sector for many years working with the American Bar Association and the New England Legal Foundation. He received his undergraduate degree in Public and International Affairs from Princeton University and his J.D. cum laude from Harvard Law School.

Kathy Montejo, RPKathleen Montejo, RP (Maine)
Kathy serves as NEAP’s Membership Committee Chairman. Kathy has served as the City Clerk for Lewiston, Maine since January 1999. She has obtained her state and national certifications as a municipal clerk and is also a Registered Parliamentarian. Kathy currently serves as the state Legislative Policy coordinator for the Maine Town & City Clerks’ Association and is a past state president of that organization.

Carl Pease, RPCarl Pease, RP (Maine)
Carl serves as NEAP’s parliamentarian since 2015. He has extensive experience with political party conventions and methods of voting & elections. His interest in parliamentary procedure began when he was a student at the University of Maine, Orono in the mid-1970’s. He has a Masters in Public Administration and has served as a small Town Manager. He has been the Parliamentarian of the Maine Democratic State Committee, the Maine Democratic State Convention and has been hired as a Moderator for Town Meetings and Regional School Unit Budget Meetings.

Evan LemoineEvan A. Lemoine, MBA, CPA, CFE, CGMA, PRP (Connecticut)
Evan has been NEAP President since it was founded in 2013. He has extensive experience with managing elections of student organizations and professional associations, and creating controls to mitigate potential fraud. He is a Connecticut-based certified public accountant, certified fraud examiner, and professional parliamentarian serving individuals and non-profit organizations across the country.

Schedule of Events

Tentative – Subject to Change

Friday, May 13
3:00pm – 9:00pm Offsite Board of Directors Event

Saturday, May 14
7:30am – 8:30am Registration

8:30am – 9:00am Welcome & Opening Ceremony

9:00am – 9:55am Electronic Methods and Absentee Voting: Preventing Fraud and Abuse by Evan A. Lemoine, MBA, CPA, CFE, CGMA, PRP
This workshop will discuss the rules of absentee voting including the ever-popular electronic methods. Participants will learn how to mitigate problems by using absentee methods of voting and preventing fraudulent voting.

10:00am – 10:55am Proxy Voting: What you don’t know could surprise you by Michael Malamut, Esq., PRP, CPP-T
This workshop will discuss when proxies can be used in deliberative bodies, and what provisions need to be made for proxies in organizations that use them. Participants will learn when a proxy may be used even if proxies are not mentioned in the bylaws We will review the key elements of a model proxy form.

11:00am – 12:15pm NEAP Annual Business Meeting

12:15pm – 1:00pm Lunch

1:00pm – 1:55pm Counting Ballots and Counting Delegates by Carl Pease, RP
This workshop will discuss the use of ballot voting in organizations and how to count and record votes in accordance with Robert’s. Additionally, participants will receive an overview of the history of the national political parties nominating conventions, and how conventions operate with an emphasis on voting for the nominees of their party.

2:00pm – 2:55pm Case Study from Maine: Primary Election or Town Caucus – What is the best way to select a Presidential nominee? by Kathleen Montejo, RP
This workshop will explore the situation that the Maine Legislature is currently addressing – should Maine voters make their choice for a presidential nominee through an election process or the caucus process? This workshop will review the pros and cons of each method of selecting a nominee.

3:00pm – 3:30pm Panel Discussion and Closing Remarks

Registration

Registration form is handled through EventBrite and can be purchased below. Those who are full-time students (under age 24) should enter the promotional code “NAPstudent” to receive a 50% discount on fees, though proof of status will be requested.

Eventbrite - Elections & Voting Educational Conference by George Demeter Unit and NEAP

Annual Meeting Considerations

 

Bylaw Amendments

There are four bylaw amendments for consideration at the annual meeting.

Proposal #1—Eliminate Term Limits

Amend Article V—Officers by striking:

Current Language:

Section 2. Term of Office. Officers shall assume their duties at the close of the meeting at which they are elected. Officers shall serve for a term of two years or until their successors are elected. No officer shall serve more than two consecutive terms in the same office.

Proposed Changes:

Section 2. Term of Office. Officers shall assume their duties at the close of the meeting at which they are elected.  Officers shall serve for a term of two years or until their successors are elected.  No officer shall serve more than two consecutive terms in the same office.

If adopted, would read:

Section 2. Term of Office. Officers shall assume their duties at the close of the meeting at which they are elected.  Officers shall serve for a term of two years or until their successors are elected.

Proposed By: Bylaws Committee
Rationale: It has been hard to recruit volunteers for leadership positions in NEAP because so many members have other commitments. The Bylaws Committee is concerned that with strict term limits, important positions may go vacant, or attract candidates without sufficient experience. The Bylaws Committee recommends striking out the strict term limit provision, and instead urging that length of service and a spirit of rotation be taken into account in the nominating process.
Recommend: Be Adopted

Proposal #2—Financial Policy Clarification

Amend Article IV—Dues and Finances by striking:

Current Language:

Section 3. Budget. A proposed budget shall be submitted by the treasurer annually to the NEAP board of directors prior to the beginning of the fiscal year. The treasurer shall be authorized to disburse funds of the association in accordance with the adopted budget.

Proposed Changes:

Section 3. Budget. A proposed budget shall be submitted by the treasurer annually to the NEAP board of directors prior to the beginning of the fiscal year. The treasurer shall be authorized to disburse funds of the association in accordance with the adopted budget. Approval of the budget shall be deemed authorization to spend within its limits, providing funds remain available.

If adopted, would read:

Section 3. Budget. A proposed budget shall be submitted by the treasurer annually to the NEAP board of directors prior to the beginning of the fiscal year. Approval of the budget shall be deemed authorization to spend within its limits, providing funds remain available.

Proposed By: Bylaws Committee
Rationale: The Bylaws Committee suggests making this change to Article VII, § 2, for consistency with the change proposed in 2.a. to conform the Bylaws with current check signing policy in OPP 1.3, Authorized Signers. This change to the Bylaws would address any concerns about the effectiveness of OPP 1.3, but would allow the Board the opportunity to make changes to the check signing policy readily in the future if needed.
Recommend: Be Adopted

Proposal #3—Financial Policy Clarification

Amend Article VII—Board of Directors by inserting new subsection D and retitle remaining subsections:

Current Language:

None

Proposed Changes:

D. Adopt policies and procedures for the regular operation of the affairs of the association, including, but not limited to, a check signature authorization policy granting an officer or officers authority to sign checks for authorized expenditures of the association.

If adopted, would read:

D. Adopt policies and procedures for the regular operation of the affairs of the association, including, but not limited to, a check signature authorization policy granting an officer or officers authority to sign checks for authorized expenditures of the association.

Proposed By: Bylaws Committee
Rationale: The Bylaws Committee suggests making this change to Article VII, § 2, for consistency with the change proposed in 2.a. to conform the Bylaws with current check signing policy in OPP 1.3, Authorized Signers. This change to the Bylaws would address any concerns about the effectiveness of OPP 1.3, but would allow the Board the opportunity to make changes to the check signing policy readily in the future if needed.
Recommend: Be Adopted

Proposal #4—Nominating Committee Tie Procedures

Amend Article V—Officers by adding:

Current Language:

Section 6. Nominations. A nominating committee of three members shall:
A. Be elected by ballot at the annual meeting. The chairman shall be the one receiving the highest number of votes.

Proposed Changes:

Section 6. Nominations. A nominating committee of three members shall:
A. Be elected by ballot at the annual meeting. The chairman shall be the one receiving the highest number of votes. If more than one elected member of the Nominating Committee has received the highest number of votes, the members of the association shall elect the Chair of the Nominating Committee from among the members of the Nominating Committee receiving the highest number of votes.

If adopted, would read:

Section 6. Nominations. A nominating committee of three members shall:
A. Be elected by ballot at the annual meeting. The chairman shall be the one receiving the highest number of votes. If more than one elected member of the Nominating Committee has received the highest number of votes, the members of the association shall elect the Chair of the Nominating Committee from among the members of the Nominating Committee receiving the highest number of votes.

Proposed By: Bylaws Committee
Rationale: The Bylaws Committee suggests this procedure as the optimal means of choosing a Chair for the Nominating Committee when more than one candidate for the Committee receives the highest number of votes, in response to a situation that happened last year. While this may lengthen the meeting, it is the most democratic way of addressing the issue.
Recommend: Be Adopted

 

Newly Elected Board of Directors

NEAP President, Vice President, and Secretary installed by NAP Vice President Mary Randolph, PRP. Absent was newly elected NEAP treasurer.

On May 30, 2015 at the NEAP annual meeting & educational conference, the following officers were elected for the 2015-17 biennium:

President
Evan A. Lemoine, PRP (Connecticut)

Vice President
Kendra O’Toole, Esq. (Massachusetts)

Secretary
E. Marie Wilson, PRP (Connecticut)

Treasurer
Loretta Santagata, RP (Rhode Island)

NAP Vice President Mary Randolph, PRP of Washington performed the installation of officers at a dinner for that purpose.